Job Description

Job Summary

We are a leading CPA firm in the San Fernando Valley seeking an experienced, sharp, fast?thinking, and efficient Executive Assistant to support our Company President and Managing Partner.

Responsibilities

• Manage the executives day?to?day calendars, including scheduling, prioritizing sensitive matters, and coordinating meetings.
• Organize meetings by scheduling, sending reminders, preparing materials, and arranging catering when needed.
• Handle heavy email and phone communication, including drafting and editing emails, taking messages, and responding on behalf of the executives when appropriate.
• Prepare memos, letters, reports, and other communications.
• Welcome visitors and determine the purpose of their visit before directing them appropriately.
• Maintain accurate corporate records, documents, and reports.
• Create engagement letters and assist with onboarding new clients.
• Perform minor accounting and bookkeeping tasks.
• Coordinate domestic and international travel and prepare detailed itineraries.
• Assist executives with occasional personal tasks when necessary.
• Use various software, including word processing, spreadsheets, and presentation tools to prepare reports and special projects.
• Assist with additional administrative tasks as needed to support executives and the firm.

Qualifications

• 2 to 3 years of executive assistant experience.
• Bachelors degree or equivalent experience.
• Excellent verbal and written communication skills.
• Strong interpersonal skills and ability to work well with executives, staff, and clients.
• Exceptional attention to detail and high accuracy in all tasks.
• Strong organizational skills and ability to multitask.
• Effective time?management skills and ability to meet deadlines.
• Ability to work effectively with minimal supervision.
• Problem?solving and decision?making abilities.
• Ability to act as a gatekeeper and escalate information when needed.
• Ability to handle confidential information with proper discretion.
• Proficiency in Microsoft Office Suite.
• Skilled in the use of standard office equipment such as copiers, phone systems, and projectors.

Benefits

• Medical insurance.
• Vacation, personal, sick, and holiday pay.
• 401(k) and profit?sharing plan.
• Stable and growing company.

Job Details

• Seniority level: Not Applicable.
• Employment type: Full?time.
• Job function: Administrative.
• Industry: Accounting.
• Location: San Fernando Valley, CA.
• Compensation: $21.12$26.40 per hour.

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