Executive Assistant - CPA Firm Job at Fact Professional Inc, Los Angeles, CA

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  • Fact Professional Inc
  • Los Angeles, CA

Job Description

Job Summary

We are a leading CPA firm in the San Fernando Valley seeking an experienced, sharp, fast?thinking, and efficient Executive Assistant to support our Company President and Managing Partner.

Responsibilities


  • Manage the executives day?to?day calendars, including scheduling, prioritizing sensitive matters, and coordinating meetings.
  • Organize meetings by scheduling, sending reminders, preparing materials, and arranging catering when needed.
  • Handle heavy email and phone communication, including drafting and editing emails, taking messages, and responding on behalf of the executives when appropriate.
  • Prepare memos, letters, reports, and other communications.
  • Welcome visitors and determine the purpose of their visit before directing them appropriately.
  • Maintain accurate corporate records, documents, and reports.
  • Create engagement letters and assist with onboarding new clients.
  • Perform minor accounting and bookkeeping tasks.
  • Coordinate domestic and international travel and prepare detailed itineraries.
  • Assist executives with occasional personal tasks when necessary.
  • Use various software, including word processing, spreadsheets, and presentation tools to prepare reports and special projects.
  • Assist with additional administrative tasks as needed to support executives and the firm.


Qualifications
  • 2 to 3 years of executive assistant experience.
  • Bachelors degree or equivalent experience.
  • Excellent verbal and written communication skills.
  • Strong interpersonal skills and ability to work well with executives, staff, and clients.
  • Exceptional attention to detail and high accuracy in all tasks.
  • Strong organizational skills and ability to multitask.
  • Effective time?management skills and ability to meet deadlines.
  • Ability to work effectively with minimal supervision.
  • Problem?solving and decision?making abilities.
  • Ability to act as a gatekeeper and escalate information when needed.
  • Ability to handle confidential information with proper discretion.
  • Proficiency in Microsoft Office Suite.
  • Skilled in the use of standard office equipment such as copiers, phone systems, and projectors.


Benefits
  • Medical insurance.
  • Vacation, personal, sick, and holiday pay.
  • 401(k) and profit?sharing plan.
  • Stable and growing company.


Job Details
  • Seniority level: Not Applicable.
  • Employment type: Full?time.
  • Job function: Administrative.
  • Industry: Accounting.
  • Location: San Fernando Valley, CA.
  • Compensation: $21.12$26.40 per hour.



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Job Tags

Hourly pay, Full time, Work at office,

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